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5 Tips to Spring Clean Your Office and Boost Productivity!

Little Goblins - Tuesday, March 22, 2016

Here are our tips to help you stay organized and make your office a place of productivity…


The sun is starting to shine and the last thing anyone wants to be doing is working, inside, away from the fresh air and vitamin D. Spring is here and now is the perfect time to tackle any mess in your office! Why? Spring-cleaning your workspace can help boost your productivity, get more work done, feel more accomplished and could even get you back outside more often!

Tip #1: Filing System

Take advantage of productivity tools to help you keep your filing organized. Whether you need to tame a mountain of paperwork or sort through digital docs, there is a system that exists to help you tackle the heap. Our traditional filing systems will help keep the necessary paperwork in its place. Also try using colour to help visually keep tasks and notes sorted.

Tip #2: Make Big Notes

When a project is big and you’ve got multiple people working together, using dry-erase boards can be a huge help. Using a board can assist you in establishing goals, keeping important tasks on your radar and maintaining a sense of urgency (even while the sun shines temptingly out the windows!). Try our glass boards for a clean, stylish, yet productive addition to your office décor.

Tip #3: Keep Your Desk (and Desktop) Clear

There’s a lot to do on the job and having a chaotic desk will do nothing to help you maintain your productivity and sanity at work. Take the time to do a desk clear out of unnecessary paper, clutter and throw out pens that no longer work. As they say, a tidy space makes for a tidy mind! Don’t forget your computer desktop too!

Tip #4: Plants

Put plants in your office and breath deeply! Plants can help bring freshness and peace of the great outdoors into your space. We wrote all about how awesome plants are in a workspace and boosting your health is just one of the benefits.

Tip #5: Plan Your Time

This may seem obvious but it’s one tip that often gets forgotten. Create a routine and try to stick to it. For example, block out specific times in your day to address emails. Constantly jumping from task to inbox and back can eat up your time. Another technique is to dedicate blocks of time to get a task done. For example, try focusing on a task for 25 minutes before taking a short mental break.

Happy Spring Cleaning and wishing you a productive season!

(Image via Pexels

Versatile Workstations

Little Goblins - Sunday, February 21, 2016

The ideal solution for a collaborative and productive office environment. 

Enable your employees to thrive with flexible workstations that can adapt to the work style of each employee.

Within corporate business offices, it is fairly well known that not everyone will perform their best under the same circumstances. One employee may require a lot of stimulation and collaborative energy from their coworkers, while another may need zero noise and the opportunity to work things out in a quiet space. In a time when open concept, bullpen office spaces are the norm, what is the optimal way to address the work style and needs of each of your employees in order to allow them to thrive? Our team at Impact Office has a few great solutions for you. 

Teaming Stations: Simple yet effective. Our Teaming Stations provide an open concept look and feel so that employees feel comfortable working together and collaborating, but with panels that allow individuals to have a personal workspace that feels private. 


Workscape: These open concept desks allow for high energy collaboration while also offering privacy with versatile partitions for each desk. 



Evolve: The Evolve workstations offer private workspaces but with an open vibe and feel, making it easy to collaborate with coworkers. It is also extremely flexible, with the option of adding on and making changes later. 



Huddle: Huddle tables easily configure to assist with whatever your current need may be. In search of a large table for a big group meeting? No problem. Looking for a smaller table for two or three? Huddle can be set up to make that happen. How about an individual desk for solitary work? Huddle can take care of that too. For examples, view photos of various Huddle table configurations.

If you have concerns that these workstations may not offer enough privacy for your more introverted employees, our suggestion would be to provide a separate, quiet space within the office that employees can utilize. Learn more about How to Create a Balanced Workplace

Ways to Create a More Engaging Work Environment

Jodi Young - Thursday, February 05, 2015

With people spending so much time at work, how can you make the work place a more engaging and energizing place to be?

 When employees work long hours in environments that are dull and boring can take a toll on their productivity and their health. We try and create engaging environments for schools and places for people to learn, so why don’t we do the same for where people work? Here are some easy ways to make your work place more exciting and dynamic to keep employees stimulated throughout their day.

1. Get rid of fluorescent and bad lighting: lighting is one of the most important things in a work environment, fluorescent lights can cause headaches and other annoyances get as much natural light as possible and use pot lighting instead.

2.Create Open Space: if the office is full of cubicles create an open area where people can leave their desks to work, chat, or take a break. Eating, working, relaxing all in the same place becomes repetitive and dull.

 

 

3. Create private space: if your office is extremely open concept with everyone working in close proximity, make a quiet area or room where people can go to get some peace and quiet and work alone when needed.

4. Keep Employees Comfortable:  making employees comfortable in their work setting is one of the most important things an employer can do, make sure they have proper ergonomic seating, that they have access to good drinking water, coffee or tea, and even some snacks to keep them going throughout the day. Also make sure the office temperature is neither too hot nor too cold making people extremely uncomfortable and distracted.

5. Encourage Breaks: if your employees are working long hours in their chairs looking at computer screens encouraging them to take short breaks can make a huge difference. A quick walk around the block or coffee break can re-energize workers and make them more productive, it is also very good for their overall health.

Get a Healthier Office in 2015!

Jodi Young - Wednesday, January 07, 2015

Make 2015 your healthiest yet by making some small and easy changes to your work environment!

It’s the start of a new year and many people have made their resolutions and are trying to stick to them! One of the biggest resolutions is for people to live a healthier life. Impact Office has a variety of products that can help you get healthier, happier, and even lose some weight while you work! These products can help create a healthier office environment for employees reducing body aches and pains and increasing energy and focus.

Sit Stand Desks can be life changing, being able to change positions throughout your day and take weight of your lower body is great for your overall health and wellness. It helps increase your blood flow and increases focus and energy while ridding your body of those aches and pains that come from sitting all day.

 

Using an evolution ball chair for a small amount of time during your day allows your back the flex and move and strengthens your core to prevent strain and lower back injuries.

 

 

Any ergonomic accessories such as monitor arms, keyboard trays, foot machines, or a proper ergonomic chair can make the world of difference on your body at work! Try any of these products out and make 2015 you healthiest yet!

 

Does Your Office Chair "Fit"?

Jodi Young - Friday, December 05, 2014

Finding the Proper Balance Between Fit & Function

That question might seem a bit odd to some people. When using an office chair it needs to fit your body just like a sweater or pair of pants need to fit your body. "Fit" is an ergonomic concept that refers to the extent to which furniture and other equipment accommodates your physical needs and task requirements.

Not all chairs are created equal for the wide range of body types throughout the world. The perfect chair for a 6’3 graphic designer will rarely “fit” a 5’2 administrative assistant. Firstly both have very different tasks that make up their day and both have very different body types. Making sure both are supported correctly can be tricky.

When looking for an office chair make sure you ask a professional who has the knowledge to get you in a chair that actually "fits" you. Various models have different seat and back sizes and numerous different ergonomic features that can help you get more comfortable in your chair. Back height adjustments, lumbar adjustments, seat height, and arm rest adjustments are all examples of how you can customize a chair specifically to your body type making you.  Here are some tips to get your current office chair better fitted to you:

  1. Make sure lower back is supported with shoulders comfortable on not hunched over
  2. The keyboard and monitor should be directly in front of the user, side to side will create stress on the body as weight is not even distributed across the body
  3. Upper arms should be relaxed at the sides
  4. Feet should be fully supported on the floor or a footrest

If you continue having pain after making these adjustments the equipment you are using may not be suited to your body type or workplace and if you can’t make these adjustments at all it might be time for a new office chair. Our Vancouver furniture showroom has tons of ergonomic models that you can test out before buying and our knowledgeable sales associates can help you find the chair that best “fits” you.

Sit Stand Desks a Review

Jodi Young - Wednesday, November 19, 2014

Why Sit Stand Desks are the Real Deal

Over the last year you have probably been hearing more and more about sit stand or electric height adjustable desks and how they are changing the work world for better or worse. Many people don’t know why they are such a revolution and if they actually work. In this blog post we review what everyone has been telling us about sit stands from testing one in our showroom.

Research says that alternating between sitting and standing benefits both your work and your productivity. Why is this? This is because sitting all day is in fact bad for you, if you have had a job where you sit for long periods of time then you know what I am talking about. Its uncomfortable, it hurts your back, your butt, your legs, and places you never thought it would hurt like your wrists, your neck, and your shoulders. Our bodies are not meant to sit all day and after many days of sitting for long periods of time you will notice muscle aches and pains that become a daily occurrence. Alternating between sitting and standing throughout your day allows your muscles to flex and the blood to flow better throughout your body rather than pooling while sitting. Standing greatly decreases the strain on your muscles so there is less fidgeting or moving around to get comfortable and an increase of energy.

 

It does take a little while to get used to a sit-stand desk, after sitting and typing for so long you have to adjust and get used to completing tasks while standing up. We found that since a person was already standing they were more prone to going and getting things and walking around the office to communicate with co-workers. After a few weeks people noticed increased energy, better focus, and actual weight loss in some cases! It’s not just a fad, standing at work can change many aspects of your life for the better! We think it’s a great investment for offices because people of many different heights can use these desks, just push a button to your needed size and voila! It’s time people start investing in their quality of life at work, make employees happy and healthier by giving them the opportunity to stand at work!

Office Organization & Storage Solutions

Jodi Young - Thursday, July 24, 2014

Tips For Creating Better Office Organization & Storage

Get an office that works with you, not against you!

Is your office not supporting all your current filing and storage needs? Does it feel like you have papers and documents everywhere with little space to work? There are many small changes that you can make to your office to improve the functionality of it to make your working day easier.

Filing: it is extremely important to have the right filing needs for employees based on their job role. Different departments and positions can have extremely different filing methods and amounts. Lateral Filing from 2 drawers to 5 drawers can keep papers organization making them easier to find and improving efficiency.

Desk Savers: are anything that can help save usable space on your desk. Monitor Arms are a great way to free up space by moving your computer monitor above the desk freeing up all that room below, plus it is more ergonomically friendly. Keyboard trays do the exact same thing by moving the keyboard off the desk creating more usable space.

CPU Holders: will hold your computer dock in a movable container so your can move it around to fit your seating and storage needs of your offices.

If your finding that your current workspace is completely inefficient and not working it may be time to look at a new workstation with built in hutches, filing, and storage solutions. Evolve, Bridges II, and Voi are all new modern looking workstations that have built in filing and storage needs without taking up a huge amount of space, this could be a great option for old cubicles and offices that are not working for current employees.

Any change big or small to change how employees work in a positive way is a great investment and can increase moral and employee efficiency. If you need better office organization come down to our Vancouver showroom where our sales staff can help solve all your storage and filing needs.


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