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Impact Office Blog

Coworking: A New Way to Work

Little Goblins - Thursday, March 26, 2015

Shared office spaces are becoming a popular option for entrepreneurs and small companies.

Shared office space is hardly a new idea. Traditionally, however, open concept, communal workstations have generally been in the form of cubicles and large work tables. They are spaces that are shared by employees, all of whom work for the same company, a company that typically owns the entire building or floor. These communal spaces are meant to increase workflow, creativity, and collaboration between coworkers all within the same corporation. Now, although these collaborative workstations still exist within most companies, "shared workspace" is taking on a whole new meaning. And, some might say, it's about time.

With the 50th anniversary of the cubicle occurring last year, a refreshed way to think about one's workspace is definitely needed. Coworking, an idea that has been gaining momentum over the past decade, enables entrepreneurs, small companies, and/or travelling business people to share a workspace with other people who are not affiliated with their company or work. It is a convenient, and much more affordable, way to rent out office space in the city. Most shared coworking spaces also offer renters access to boardrooms, kitchens and other facilities associated with traditional office spaces.

With such a large population of entrepreneurs in Vancouver, coworking is a great option to consider as an office space. Watch the below video to gain a better understanding of this emerging trend.

We know that shared workspaces need office furniture too. Should you require assistance in furnishing an office space for coworking purposes, we can help! Our team would be happy to help you find the best office furniture solutions for your office space. 

Browse what we have in store.

Should you have any questions, do not hesitate to email us at sales@impactoffice.ca or give us a call at 604.215.9797.

Ways to Create a More Engaging Work Environment

Jodi Young - Thursday, February 05, 2015

With people spending so much time at work, how can you make the work place a more engaging and energizing place to be?

 When employees work long hours in environments that are dull and boring can take a toll on their productivity and their health. We try and create engaging environments for schools and places for people to learn, so why don’t we do the same for where people work? Here are some easy ways to make your work place more exciting and dynamic to keep employees stimulated throughout their day.

1. Get rid of fluorescent and bad lighting: lighting is one of the most important things in a work environment, fluorescent lights can cause headaches and other annoyances get as much natural light as possible and use pot lighting instead.

2.Create Open Space: if the office is full of cubicles create an open area where people can leave their desks to work, chat, or take a break. Eating, working, relaxing all in the same place becomes repetitive and dull.

 

 

3. Create private space: if your office is extremely open concept with everyone working in close proximity, make a quiet area or room where people can go to get some peace and quiet and work alone when needed.

4. Keep Employees Comfortable:  making employees comfortable in their work setting is one of the most important things an employer can do, make sure they have proper ergonomic seating, that they have access to good drinking water, coffee or tea, and even some snacks to keep them going throughout the day. Also make sure the office temperature is neither too hot nor too cold making people extremely uncomfortable and distracted.

5. Encourage Breaks: if your employees are working long hours in their chairs looking at computer screens encouraging them to take short breaks can make a huge difference. A quick walk around the block or coffee break can re-energize workers and make them more productive, it is also very good for their overall health.

Open Concept Offices: Are They Good for Employees?

Jodi Young - Thursday, January 22, 2015

The Pros & Cons of Open Concept Work Spaces

There has been a lot of talk lately about how open concept offices are transforming the work place for the better. Open concept workplaces can be great, they maximize the amount of space a company has, they facilitate better communication, and they make it easy to get groups of people together for informal meetings and discussions. But what about the drawback of open concept work spaces?

After a lot of research the results of employee opinions of completely open concept work places are not entirely positive. Many employees feel that they have less privacy in open concept work places making them uncomfortable in certain situations thinking their co-workers can hear and see everything they are doing. Some also reported that it can lead to less focus due to the many distractions around them. Sound is a huge one, how are you supposed to get that report done when your co-worker is trying to make a sale right beside you? Sometimes employees don’t get along and that is ok but open concept environments can increase employee problems due to people not being able to escape when they are over whelmed, annoyed, or frustrated.

 We aren’t saying that offices shouldn’t convert to open concept work places but we are saying people should listen to their employees. Give them privacy with dividers between cubicles, have noise and music restrictions and give people head phones, and have spaces in the office where they can go and focus on their work in private if they need to. This will give employees the best of both worlds and increase employee satisfaction in the workplace!

The Importance of a Great Reception Area

Jodi Young - Wednesday, November 05, 2014

Tips & Tricks to Get the Best Reception Area for Your Office!

The reception is the point of entry for all people coming into your office, it is the first impression they get of your company before any interaction. It is important to make your reception area a reflection of your company but also keep it warm and inviting. Since your receptionist is first person to interact with anyone entering your office, make sure they have the space that they need to work effectively and are comfortable in.

 

Here are some pointers to getting the best reception area possible:

  • Make sure the reception desk is sleek in design and aesthetically appealing
  • Measure the room and make sure the reception desk isn’t too big or too small for the space
  • Make sure the people working reception have enough workspace and storage to complete all tasks easily and effectively, also more storage allows for less clutter and papers out in the open
  • If your receptionist works with sensitive or confidential information, like in a doctor’s office, make sure the desk rises up to about neck level allowing people to still see them but not see the files they are working with
  • Your receptionist will be at their desk for the majority of the day, make sure they have an ergonomic chair and accessories to keep them focused and comfortable
  • Make sure lounge seating is comfortable and inviting
  • Make sure all reception seating suits your cleaning needs, leather and vinyl are a lot easier to clean than fabric upholstery
  • Add anything to increase your visitors experience such as magazines, candles, TVs, or a coffee station

Receptions are the time to make a statement and use bright colours with interesting designs, have fun with this space!

How to Create a Balanced Workplace

Nimbol Support - Thursday, October 23, 2014

Giving Employees the Opportunity for Collaboration & Privacy in the Workplace

And how it can be extremely beneficial.

 One of the biggest issues facing today’s workplace is being able to have a workplace that fosters collaboration and learning between employees but also gives them privacy and time to work alone when needed. Usually offices don’t do a great job getting the right balance of spaces that condone collaboration and the amount of space for people to sit in quiet and think and focus.

 

 

Many workers need places where they can go for private moments to think, recharge, and really execute their work. These spaces can become hard to find in the open concept workplace which is usually very loud with constant interaction. Open design can increase collaboration and interaction between employees but it can also decrease productivity.

The fix to this problem is giving employee’s choice. The option to work in a quiet setting but also areas where people in large or small groups can get together and collaborate and learn from one another. We think the best way of doing this is creating spaces that are designated for the latter. Rooms with tables that can be moved around into a boardroom shape or into smaller groups gives people the freedom of how they want to interact. Seating areas with comfortable couches and chairs that are a designated quite space at certain times can allow people to sit and think in quiet and execute their work. Other times these areas could be common areas where co-workers go to talk to one another. Teaming stations where people work in close vicinity with one another but have panels that give them some quiet and privacy to do their work is a good compromise.

 

Giving employees the option between “me” and “we” time will allow them to choose the space that fits their needs at certain times. Not all workers are extroverts or people who can focus with a lot of noise and back chatter behind them, realizing this will make employees more productive and also happier within their work environment!

How To Increase Productivity At The Office

Jodi Young - Wednesday, August 27, 2014

Improve Employee's Productivity With a Few Simple Ideas & Products

In today’s work place there can be so many distractions, it can be hard for employees to focus and be as productive as possible. That’s why it is important for employers to create a space that allows employees to focus on their work and not on other issues.

Getting the right products that will aid their functions is key, here are a few tips that can improve your employees functionality and productivity at work.

Proper Filing:is key to many workers. Being able to find the documents they need in a timely and organized manner can make a huge difference. Wasting time looking for files can be frustrating and discouraging, get the right amount of filing storage needed and create a system that makes finding documents straight forward.

Sit Stand Desks: many employees spend a lot of their time shifting to comfortable positions while sitting down, or walking around and stretching to try and rid their bodies of pain and discomfort from sitting in their office chairs all day. Studies show that when employees stand, they have less pain and discomfort and can focus for longer periods of time therefore having better output in their work.

Proper Ergonomics: if a sit stand is out of the question, having the proper ergonomic accessories for your employees is extremely important. Monitor arms, proper seating, and keyboard trays should be used to prevent the harmful impact on their bodies as  much as possible. Working while you’re in pain or uncomfortable is never fun.

Environment: creating an overall positive and comfortable environment is important for employees. People do their best work in an environment that is suitable to their needs and appealing in aesthetic. Small changes can make a big difference, give employees a space that allows them to relax, sparks their creativity, or allows them to focus without interruptions.


Dropbox Offices

Allow employees to give their best work possible by creating a comfortable and enjoyable environment for them to work!

Choosing The Right Colours For Your Office

Jodi Young - Wednesday, August 06, 2014

What Colour is the Right Colour For Your Office?

Find out how the colours in your office can both help and harm the workplace environment.

You might not think choosing a colour scheme for your office is important, but studies show it can greatly effect your clients, employees, and visitors. These effects can be subliminal, but they can help shape peoples view of the business. It is important to use colours to project the type of environment or feeling you want people to have when they enter your building. If you want a calm setting, a serious setting, or a comfortable setting colours can help you achieve this. In todays blog we break down the most popular colours and how they can effect your workplace.

Blue: is a great colour if you need stimulation. Blue is a productive colour that is also calming to people. It can help if you need to concentrate for long periods of time and evokes the feelings of trust and security. A pop of colour is a great thing to add to a blue office to give a more balanced feel. We recommend a bit of orange or yellow to warm up the atmosphere.

Yellow: is one of the best colours for jobs that are extremely creative, it stimulates and helps the flow of communication and ideas. This bright shade can give workers a playful and fun work environment to get those creative juices flowing.

Red: is a colour that stimulate physical activity, therefore it is not great in high-stress work environments. Red is best used as an accent colour to spark ambition and energy. Too much of this colour can give people the feeling of aggression or anger. Pair red with a nice green or cool grey to tone it down.

Green: is another colour that can create an extremely productive environment. Green is balanced and calming allowing people to get things done. Green creates a warm and approachable space that can help de-stress workers. It is great for offices and common areas like reception waiting rooms and with many beautiful shades it is an easy favourite.

White: is a colour that evokes serenity, calm, and cleanliness. Too much white can turn people off as being too sterile or uncomfortable, warm it up with some colours such as blue and green to give a bit more depth and interest.

To figure out what colours you should be using for your office, you must decide what will work best for your situation and what would you like to your company to portray to all the people within in.

 

Modern Office Furniture

Jodi Young - Thursday, July 10, 2014

How to Get a Modern Look For Your Office

Modern Office Furniture That is Practical and Efficient for Workspaces

 

Today companies are designing their offices with a clean modern aesthetic. Gone are the days of big workstations and chunky boardroom tables, taking their place is white furniture, metal finishes, and cool colour accents. But when does modern become too modern? When does design and aesthetic take away from practicality and efficiency? After all companies are looking for longevity out of their investment in office furniture.

Here are some product tips to give your office that  Modern feel without sacrificing key components of your office furniture.

Workstations: Today every office furniture company is making workstations that are still extremely functional, but they look very different from the traditional three walled cubicle. Voi is a modern looking workstation that can be configured in many different ways with numerous colour, laminate, and finish options.

Seating: A bulky leather office chair while comfortable, is not very modern. A thin white chair that is more comfortable with built in lumbar support and other ergonomic features, now that is modern. The G20 chair looks great but also is one of the best ergonomic chairs on the market.

Boardroom: Our Bridges boardroom table is practical with a very cool aesthetic, the metal legs and bases stand out and look great with a dark wood finish or a white top.

 

Reception Seating: Guest seating is a great way to add some personality and design to your office. Since many people aren’t sitting for long periods of time it does not have to be as ergonomic as other office furniture. Flock, for example, has a modern look and comes in endless configurations and colours to show your personality to customers and clients.

 Getting a modern looking office without sacrificing effective office furniture can be easy. It can reflect the personality of your business and employees, also who wouldn’t love to work in a modern and inspiring place? For more information on any of these products come check out our showroom or contact one of our professional sales staff.

Desk Tips: The Best Plants for Your Office

Jodi Young - Wednesday, June 25, 2014

 Office Plants

What plants are best suited for an office environment?

Did you know that investing in a small potted plant for your office can boost your productivity? Scientists have conducted some experiments that show plants improve creativity and overall well-being. If you sit inside all day a plant can be a great way to stimulate your senses and help clean the air from pollutants around you. (Your office air can become extremely stale and polluted). In this blog I am breaking down the best plants for your office that are all very easy to take care of.

Areca Palms, English Ivy, and Golden Pothos are all easy to care for, while not needing a ton of natural sunlight these three plants all clean the air by absorbing pollutants around you.

Areca Palm                                                     English Ivy

Golden Pothos

 

Peppermint and Lemon Balm are fragrant plants that can stimulate your mind and improve mood. They smell great, need very little care or sunlight, and peppermint tastes great in your water!

 

Peppermint                                                     Lemon Balm

Try out a new plant this summer and see how it can make a positive change in your office!


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