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5 Tips to Spring Clean Your Office and Boost Productivity!

Little Goblins - Tuesday, March 22, 2016

Here are our tips to help you stay organized and make your office a place of productivity…


The sun is starting to shine and the last thing anyone wants to be doing is working, inside, away from the fresh air and vitamin D. Spring is here and now is the perfect time to tackle any mess in your office! Why? Spring-cleaning your workspace can help boost your productivity, get more work done, feel more accomplished and could even get you back outside more often!

Tip #1: Filing System

Take advantage of productivity tools to help you keep your filing organized. Whether you need to tame a mountain of paperwork or sort through digital docs, there is a system that exists to help you tackle the heap. Our traditional filing systems will help keep the necessary paperwork in its place. Also try using colour to help visually keep tasks and notes sorted.

Tip #2: Make Big Notes

When a project is big and you’ve got multiple people working together, using dry-erase boards can be a huge help. Using a board can assist you in establishing goals, keeping important tasks on your radar and maintaining a sense of urgency (even while the sun shines temptingly out the windows!). Try our glass boards for a clean, stylish, yet productive addition to your office décor.

Tip #3: Keep Your Desk (and Desktop) Clear

There’s a lot to do on the job and having a chaotic desk will do nothing to help you maintain your productivity and sanity at work. Take the time to do a desk clear out of unnecessary paper, clutter and throw out pens that no longer work. As they say, a tidy space makes for a tidy mind! Don’t forget your computer desktop too!

Tip #4: Plants

Put plants in your office and breath deeply! Plants can help bring freshness and peace of the great outdoors into your space. We wrote all about how awesome plants are in a workspace and boosting your health is just one of the benefits.

Tip #5: Plan Your Time

This may seem obvious but it’s one tip that often gets forgotten. Create a routine and try to stick to it. For example, block out specific times in your day to address emails. Constantly jumping from task to inbox and back can eat up your time. Another technique is to dedicate blocks of time to get a task done. For example, try focusing on a task for 25 minutes before taking a short mental break.

Happy Spring Cleaning and wishing you a productive season!

(Image via Pexels

How To Increase Productivity At The Office

Jodi Young - Wednesday, August 27, 2014

Improve Employee's Productivity With a Few Simple Ideas & Products

In today’s work place there can be so many distractions, it can be hard for employees to focus and be as productive as possible. That’s why it is important for employers to create a space that allows employees to focus on their work and not on other issues.

Getting the right products that will aid their functions is key, here are a few tips that can improve your employees functionality and productivity at work.

Proper Filing:is key to many workers. Being able to find the documents they need in a timely and organized manner can make a huge difference. Wasting time looking for files can be frustrating and discouraging, get the right amount of filing storage needed and create a system that makes finding documents straight forward.

Sit Stand Desks: many employees spend a lot of their time shifting to comfortable positions while sitting down, or walking around and stretching to try and rid their bodies of pain and discomfort from sitting in their office chairs all day. Studies show that when employees stand, they have less pain and discomfort and can focus for longer periods of time therefore having better output in their work.

Proper Ergonomics: if a sit stand is out of the question, having the proper ergonomic accessories for your employees is extremely important. Monitor arms, proper seating, and keyboard trays should be used to prevent the harmful impact on their bodies as  much as possible. Working while you’re in pain or uncomfortable is never fun.

Environment: creating an overall positive and comfortable environment is important for employees. People do their best work in an environment that is suitable to their needs and appealing in aesthetic. Small changes can make a big difference, give employees a space that allows them to relax, sparks their creativity, or allows them to focus without interruptions.


Dropbox Offices

Allow employees to give their best work possible by creating a comfortable and enjoyable environment for them to work!

Office Organization & Storage Solutions

Jodi Young - Thursday, July 24, 2014

Tips For Creating Better Office Organization & Storage

Get an office that works with you, not against you!

Is your office not supporting all your current filing and storage needs? Does it feel like you have papers and documents everywhere with little space to work? There are many small changes that you can make to your office to improve the functionality of it to make your working day easier.

Filing: it is extremely important to have the right filing needs for employees based on their job role. Different departments and positions can have extremely different filing methods and amounts. Lateral Filing from 2 drawers to 5 drawers can keep papers organization making them easier to find and improving efficiency.

Desk Savers: are anything that can help save usable space on your desk. Monitor Arms are a great way to free up space by moving your computer monitor above the desk freeing up all that room below, plus it is more ergonomically friendly. Keyboard trays do the exact same thing by moving the keyboard off the desk creating more usable space.

CPU Holders: will hold your computer dock in a movable container so your can move it around to fit your seating and storage needs of your offices.

If your finding that your current workspace is completely inefficient and not working it may be time to look at a new workstation with built in hutches, filing, and storage solutions. Evolve, Bridges II, and Voi are all new modern looking workstations that have built in filing and storage needs without taking up a huge amount of space, this could be a great option for old cubicles and offices that are not working for current employees.

Any change big or small to change how employees work in a positive way is a great investment and can increase moral and employee efficiency. If you need better office organization come down to our Vancouver showroom where our sales staff can help solve all your storage and filing needs.

The Modern Day Office: Teaming & Collaboration

Jodi Young - Tuesday, June 10, 2014

The past few years our company has been noticing a huge trend in the industry. Customers are transforming their office spaces from traditional cubicles and private offices into open concept and teaming areas.

The reason for this change is companies are finding that a more open and interactive environment can lead to better communication between employees and to better problem solving and innovation within the company. Large companies such as Google, Intel, and Cisco have all completely re-designed their offices based on this concept.

Cisco Offices - San Fransisco

Google offices

The core of any open-concept office is the ability for employees to move around in an environment that suits their needs during various tasks. To be able to gather team members informally, large or small, is key to the teaming and collaborative workspace concept.

Impact Office has numerous open concept products such as teaming workstation like Evolve, Bridges II, and Voi.   We also have comfortable and open seating with Flock, Sirena, and CitiHuddle and Tucana tables can be moved and re-formatted depending on the amount of people and the type of collaboration needed. Standing desks are great for impromptu meetings and discussions between co-workers as well. If you feel that your company needs a change and are looking to create a more interactive work space come visit us, we have all the latest open concept products and our professional sales staff can help you plan this office transformation from start to finish.

Spring Cleaning for Your Office Space

Little Goblins - Tuesday, April 15, 2014

6 Tips for Spring Cleaning and Desk Organization

The warmer weather has arrived indicating that spring is finally here! Many people choose spring as the season to clean out the cobwebs at home and do a little cleaning. Well, just like at home, it's time for some spring cleaning at the office.


Spring cleaning is a great reason to organize your desk and reevaluate your office space. Below, we've compiled some of our favourite cleaning and organizational tips for the office in order to help you step into spring with a work space that feels fresh, efficient and, above all else, clean!




6 Tips for Spring (Desk!) Cleaning:

  1. Evaluate your desk or workstation: While you can choose to tackle spring cleaning in any matter that you wish, we recommend starting big, then narrowing down to the smaller stuff. Start with your desk as a whole. Does it need an upgrade? Could you benefit from a more organized cubicle system or desk? There's no point organizing all of your drawers and papers if you plan on getting a new desk in the near future.
  2. Upgrade your desk accessories: Consider adding a filing system to your workstation, or ergonomic accessories, such as an adjustable monitor arm, a foot rest or a keyboard tray. Ergonomic accessories relieve unnecessary tension throughout your body, allowing you to work pain free, with fewer interruptions, and be more productive at your work space.
  3. Clear your desk: If you have a cluttered desk, chances are that you also have a clutter headspace when you sit down to do your work. Keep a photo or two, or hang what you can on the walls, but leave you desk as clear as possible and free for you to do your work. Put nicknacks in drawers or take them home. Other options for making space include using a monitor arm to raise your monitor off of your desk, or a keyboard tray to keep your desk clear. 
  4. Recycle what you do not need: Go through any stacks of papers that you may have lying around and sort them into two piles. Those you do not need, which you can recycle, and those you do need.
  5. File what you do need: File the papers you do need in a way that makes sense to you so that you feel more organized regarding your work, and are able to efficiently find documents when you need them.
  6. For Future - Think before you print: For future documents, make a conscious decision to evaluate whether hardcopies are necessary. Sometime you will need to print a document, however, often, we print things out of habit. Having less hardcopies will keep your desk clutter-free and the environment happy!

Should you have any questions regarding any of the above tips or products, please do not hesitate to contact our team at Impact Office. Happy spring cleaning!


(Image via Pixabay)


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